An Authorization is the process of holding funds on a customer’s card until a Capture is performed. A Capture is the process of using a Transaction ID from an Authorization to secure the funds from a customer’s card up to the total amount of the Authorization. The Processor returns an Authorization Code as confirmation of available funds. This is often done to ensure that a customer has the funds available when an order is placed but fulfillment of the product or service happens on a later date. For example, rental car companies commonly perform separate Authorization and Capture functions. Authorizations that are not yet Captured are sometimes called Pending Authorizations and Pending Auths.
Generally a Sale on a charge card transaction is the process of an Authorization and Capture in a single transaction.

Step 1: Click on the Authorization in the Payments menu. 
Step 2: Select the merchant account designated for the Sale.

Billing Information

Step 3: Enter Billing Information.

In this field the merchant will be able to fill out necessary billing information specific to the  merchant account chosen. For a Credit Card sale you will see: 
  1. Credit Card Number (the digits located on the front of the credit card)
  2. Expiration Date (enter the month and year of the credit cards expiration date)
  3. CVV/CVV2 (optional 3-4 digit number located on the front or back of the credit card)
  4. Amount (sale amount)
  5. Tip (tip amount - optional)
  6. Surcharge (autocalculated from Amount+Tip)
  7. Total Amount (autocalculated: Amount+Tip+Surcharge)
  8. Currency for merchants using multi-currency processing the Currency field will appear. Choose the currency for the current transaction. 
  9. Recurring Payment (check box option)
  10. Store in Data Vault (checkbox option) - If the customer is identified as new, then a new Data Vault client will be created with payment/contact info from the transaction data and a DV token will be generated. The payment transaction will be assigned to this new DV client. If the Data Vault found client according to the customer identification rules, then the payment transaction will be assigned to this Data Vault client (Customer Identification is described in Customers section of this user guide). This option does not update the Data Vault client information.
    • Update Data Vault Client (checkbox option) - If  the customer is not found according to the customer identification rules, Data Vault will behave the same as when the Store in Data Vault option is selected. If the Data Vault finds a client, then the payment transaction will be assigned to this Data Vault client and client payment/contact info will be updated according to the transaction's data.
    • Customer ID - external customer identifier which will be assigned to the customer.
  11. Split Funding (check box option). Select this option if the transaction amount must be split between several Data Vault customers. After selecting this option the list of all created split groups appears and you can select one of them. When group is selected you can view its details by clicking the 'Details' link. Management of split funding is described in Data Vault section of this user guide.

Step 4
: Enter Billing Address.
Step 5: Enter Order Information if applicable.
Step 6: Enter the Shipping Address if applicable. 
Step 7: Enter Custom Fields if applicable. 
Step 8: Enter Customer Information is applicable;
Step 9: Click Authorize.
The system will process the Authorization and take you to a receipt page which includes the Trans ID. This ID will be used to Capture funds later.
Tip: If the merchant decides not to Capture the funds within 7 days from the Authorization date, industry guidelines dictate that the Authorization must be cancelled.  To cancel an Authorization, use the Void function.  Any transaction that has not been settled (which Authorizations are not) can be Voided.  Ask your merchant account sales representative if your processor supports a Zero Auth. Zero Auths allow the merchant to check the validity of a card and perform a subsequent Sale in the future.
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